• Members: Include a photo, telephone number, address and any special situation of each member in your community.
• Use this inventory for roll call in case of an emergency.
• Data: Include the telephone number and address of each neighbor.
• Identify vulnerabilities, sicknesses, and/or disabilities of each member in your community.
• See supporting document Neighbor Directory.

• Identify and recruit people with special skills/talents in different areas (such as physical/mental health, construction, rescue, etc.)
• First aid: Identify people with medical and nursing training as well as people who are certified for cardiopulmonary resuscitation (CPR). Include the phone number and address for police stations, firefighters, emergency management agencies, National Guard, hospitals and ambulance services.
• Committees: Create work groups to help with emergencies, recreation, sports, cleaning, etc.
• Response vehicles: 4x4 vehicles, pick-ups and vans
• Communication: Identify neighbors that could facilitate communication efforts through satellite phone, sign language, other languages, as well as people with writing skills, etc.

• Identify occupied and unoccupied homes, as well as their household composition while making sure you capture the following data (as applicable):
• Homes with pets
• Unoccupied homes
• Homes with water tanks
• Homes with renewable energy systems
• Homes with working power generators
• Homes exposed to risk

• Take photos and videos of the current conditions of your community. Identify:
• Natural characteristics, such as:
• Natural hydrographic elements: rivers, mineral springs, creeks, areas prone to flooding
• Green zones: forests, crops, trails
• Risk zones and safe zones (Chapter 1)
• Infrastructure
• Energy: substations, distribution cables, electrical boxes, electrical distribution wiring (underground, aerial, the location of power substations) and diagrams of how electricity reaches a home
• Water: drainage, ditches, dams, pump stations, access point water distribution pipes or cisterns, access points to drinking water
• Transportation: Main access roads, possible access routes, roads for emergencies, pedestrian paths, poles, traffic lights, signs
• Communications: Location of cable TV, Internet and telephone equipment (boxes, antennas, cables)

• Get to know your neighborhood beyond its homes. Identify suppliers of goods and services, such as:
• Health: Hospitals, ambulance services, pharmacies, drug stores
• Security: Fire departments, police and emergency stations
• Food and supplies: Gas stations, supermarkets, grocery stores and hardware stores
• Finances: Bank branches, credit unions, automatic teller machines (ATM)
• Solidarity in case of emergencies: Shelters, nearby communities

• Document the infrastructure's current conditions through photos, videos, and interviews to show evidence of damages and enable emergency services as well as the processing of claims with insurance companies.
• Add a new section for each natural disaster. This will allow you to see the evolution of the community and inform future building and repairs.

BEFORE THE MEETING

• Prepare an agenda (see example).

AT THE START OF THE MEETING

• Explain the purpose of the event.
• Explain the work dynamic to manage expectations for time use and desired achievements.
• Establish rules of order for the meeting.

AT THE END OF THE MEETING

• Provide a brief summary of the discussed contents.
• Acknowledge efforts and contributions.
• Receive opinions and suggestions.
• Identify conclusions, commitments and agreements.
• Encourage the next steps and sustained commitment.
• Call for a shared applause.